Team Assistant

Key Accountabilities:

The responsibilities of the role will vary dependent upon business needs but are likely to include:

• Coordinates meetings, appointments, video/teleconferencing and booking venues/meeting rooms/catering for such meetings, including anticipating materials needed for meetings and training functions and preparing in advance
• Coordinates domestic and international travel arrangements, including acquiring visas/appropriate travel permits etc.
• Communicates and/or coordinates with various individuals and/or departments on agreed agenda.
• Ensures files are maintained and up-to-date and material is easily retrievable. Handle relative payments and keep record of budget expenses.
• Implements detailed next steps from a basic request or limited information; anticipates future situations and proactively plans ahead to meet them
• Displays a high degree of availability and timely responsiveness to demands of position
• Handle mobile phone, subscription, credit and business cards matters
• Ad-hoc project and event support and other duties as assigned.
• Handle administration and coordination tasks within Delegation of Authority

Education

• Minimum GCSE Maths, English or equivalent

Experience

• Experience and a record as a team assistant in a similar role.
• Full range of skills including organisation, prioritising and forward planning.
• Strong MS office skills

Skills Proficiencies

• Highly adaptable - demonstrates the flexibility and efficiency to ensure roles and responsibilities are met in a timely and manner.
• Strong interpersonal skills - at liaising with customers at all levels of management in a correct manner.
• Good interpersonal skills. Good at prioritizing tasks.
• Emotionally resilient and calm under pressure.
• Conversant with the processes and practices that impact their role. (e.g. travel policy; e-expenses; booking external meetings and venues; etc.)
• Experience of delivering to a large team
• Must be comfortable dealing with data with good attention to detail

At bp, we provide the following environment and benefits to you:

• A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued
• Possibility to join our social communities and networks
• Learning opportunities and other development opportunities to craft your career path
• Life and health insurance, medical care package
• And many other benefits.