Senior Executive Assistant

• The Role As a Senior Executive Assistant with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience.
• Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences, and personal appointments.
• Receives, sorts, and distributes incoming mail.
• Prepares routine correspondence and routes completed correspondence for signature.
• Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors.
• Access to and maintaining executives calendar updates.
• Assists in preparation of routine planning and programs reports while maintaining its confidentiality.
• Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce.
• Keeps reference files and manuals of policy and procedure up to date.
• Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc.
• Performs other miscellaneous related duties requested by the company representative.
• Coordinate appointments/meetings with internal and 3rd party visitors.
• Book meeting venues and coordinate travel arrangements.
• Prepare minutes of meetings, presentations, maintain departments filling system.
• Communication, Coordination and follow up with team / Vendors.
• Organizing & managing meetings and events.
• Knowledge on Terms & Conditions of Purchasing.
• Preparation of draft LOI / PO, as required.
• Department Record keeping Monitoring & execution.
• Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc.

About You

• To be considered for this role it is envisaged you will possess the following attributes
• Graduate in any discipline with 6-8 years of experience as executive assistant reporting to Senior Leadership of large cooperate organization preferably ECR industry.
• Experience / Expertise :5 years of secretarial experience, preferably in Oil and Gas.
• A university degree is preferable.
• MS Office experience Excel, Word, PowerPoint.
• Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight.