Safety & Admin Executive

Purpose - Why does this role existTo oversee and ensure adherence to all safety protocols and administrative procedures across the site/organization, while managing systems like SAP and MySetu, handling MIS reports, and driving coordination across departments to support a safe and compliant workplace

Organization Chart (attach Organization Chart as Annexure)Position reports to : Associate Vice President - Safety

Positions reporting : Nil

Key Responsibility AreasSafety Management (EHS) 50%

• Implement and monitor compliance with occupational health and safety regulations.
• Conduct regular site safety inspections, risk assessments, and audits.
• Coordinate with various departments to ensure all employees and contractors follow EHS protocols.
• Maintain and update safety documents and records in MySetu.
• Investigate incidents/accidents, prepare reports, and suggest corrective actions.
• Conduct safety training, fire drills, and awareness sessions for employees and contract staff.
• Ensure proper use and availability of PPEs, signage, and emergency equipment.
• Liaise with local authorities and ensure compliance with statutory norms (e.g., Fire NOC, environmental clearances).

Administration & Coordination 30%

• Manage administrative support activities such as office management, housekeeping, security, and facilities.
• Coordinate vendor management for admin-related services (transport, catering, security, etc.).
• Facilitate internal coordination between departments for smooth operations.
• Monitor facility upkeep, utilities management, and ensure infrastructure availability.
• Ensure compliance with labor and contractor regulations related to admin and safety.

Systems & Reporting 20%

• Maintain safety-related data and documentation using MySetu and generate periodic reports.
• Use SAP for purchase requisitions, service entries, inventory monitoring for safety/admin materials.
• Prepare and circulate daily/weekly/monthly MIS reports related to safety KPIs, compliance, training status, and admin metrics.
• Track and update documentation for audits (internal/external) and management reviews.

Key Performance Indicators

• Timely closure of safety incidents with root cause analysis and corrective action.
• 100% compliance in statutory safety audits and zero non-conformities.
• On-time generation and submission of safety and admin MIS reports.
• SAP data accuracy and timely transaction updates (PR, GRN, etc.).
• Completion of scheduled safety drills, toolbox talks, and training sessions.
• Vendor coordination effectiveness and cost optimization in admin functions.

Educational Background and Work Experience Education:

• Graduate in any discipline (preferably B.Sc./B.Tech).
• Diploma/Certification in Industrial Safety (mandatory).

Experience:

• More than five years of experience in safety and administration functions in a manufacturing/plant environment.
• Hands-on experience with SAP (MM or PM modules preferred), MySetu EHS tool, and MIS preparation.

Competencies

• Good understanding of safety regulations (Factories Act, OSHA, etc.).
• Strong coordination, communication, and interpersonal skills.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Ability to multitask and manage priorities under pressure