Project Coordinator

 Project Coordinator / Project Support

Key Responsibilities:

Project Coordination & Support

• Assist Project Managers in planning, organizing, and executing project activities.
• Create, update, and maintain detailed project schedules and timelines.
• Document and publish meeting minutes, action items, and decisions.
• Track project tasks, deliverables, and milestones to ensure timely completion.
• Monitor project progress and update project documentation regularly.

Stakeholder Communication

• Act as a liaison between project teams, vendors, and clients.
• Coordinate with team members to gather project updates and status reports.
• Communicate project schedules, deadlines, and deliverables to relevant stakeholders.
• Support Project Managers in client communications, presentations, and meetings.
• Facilitate information flow between cross-functional teams.
• Respond to project-related queries from team members and stakeholders.

Project Documentation & Vendor Management

• Maintain and organize project documents, records, and reports.
• Update tracking sheets and prepare monthly progress reports.
• Document risks, issues, and project milestones.
• Coordinate with vendors for resources, procurement, and services.
• Track project supplies and ensure teams have required tools and materials.
• Support logistics and infrastructure setup with service providers.

Quality & Process Support

• Support the implementation of project management processes, standards, and templates.
• Ensure compliance with organizational procedures and policies.
• Assist in maintaining quality documentation and records.
• Support SLA and KPI tracking, reporting, and analysis activities.
• Identify and recommend process improvement opportunities.