Procurement Officer

Key Responsibilities:

1. Procurement Planning

• Identify the goods and services required by the institution.
• Develop and implement procurement plans in alignment with organizational needs.

2. Supplier Selection

• Evaluate, select, and approve suppliers based on quality, cost, and reliability.
• Negotiate terms and pricing to ensure cost-effective purchasing.

3. Purchase Orders

• Prepare and process purchase orders accurately and timely.
• Ensure all procurement activities comply with institutional policies and procedures.

4. Contract Management

• Draft, review, and manage procurement contracts.
• Ensure adherence to contractual terms and resolve any disputes.

5. Supplier Relationship Management

• Maintain strong relationships with vendors and suppliers.
• Monitor supplier performance to ensure timely delivery and quality standards.

6. Recordkeeping

• Maintain accurate records of procurement activities, purchase orders, contracts, and supplier databases.
• Ensure proper documentation for audit and compliance purposes.

7. Continuous Improvement

• Monitor market trends and recommend improvements in procurement processes.
• Identify cost-saving opportunities and implement best practices in sourcing and purchasing.

Educational Qualification:

• Bachelor's degree in Business Administration or a related field.