Procurement Executive

Procurement Executive

Company: Kiya.ai

Direct Responsibilities:

• Interact with APAC and local procurement coordinators regarding the OSR (One Supplier Referential) tool for supplier referential data.
• Follow up with supplier contacts to obtain the required documentation and information for updates.

Contributing Responsibilities:

• Supplier Creation: Create suppliers in OSR by obtaining relevant information from buyers/local business contacts/supplier contacts for all APAC territories, métiers, and functions within agreed timelines.
• Reconciliation: Liaise with the local finance team and perform reconciliation between newly created suppliers and accounts payable data.
• Procurement Support: Support the APAC Procurement team on overall procurement matters and assist in building dashboards or reports for management reporting.
• Reporting & Tracking: Publish monthly summaries on all requests and ensure the tracking of supplier creation.
• Query Resolution: Address requests/buyers' queries on suppliers created on the tool.
• Ad-Hoc Reports: Assist in providing ad-hoc reports to stakeholders.
• KPI Reporting: Publish the KPI report on a quarterly basis.
• Management Reporting: Publish monthly decks for the Management.
• Technical Support: Address system technical issues with Head Office when needed.
• Process Improvement: Continuously look for ways to simplify, improve, and innovate the procurement process.

Technical & Behavioral Competencies:

• Effective verbal and written communication skills.
• Initiative, autonomy, and self-motivation.
• Strong problem-solving and analytical skills.
• Attention to detail, ability to manage multiple undertakings simultaneously, and focus on priorities.
• Ability to build and maintain relationships with different stakeholders.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).

Specific Qualifications:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.).