PMO Professional

Key Responsibilities

Project Governance & Tracking

• Support project governance by maintaining schedules, RAID logs (Risks, Assumptions, Issues, Dependencies), and dashboards.
• Ensure adherence to governance standards, including stage gates, approvals, and reporting cadence.
• Track action items, decisions, and ensure follow-up accountability.
• Coordinate with vendors and internal teams to monitor SOW deliverables and project timelines.

Documentation & Reporting

• Maintain all project documentation with version control in SharePoint / Teams.
• Prepare and consolidate status reports, dashboards, and SteerCo / Working Group presentations.
• Document change requests, maintain change logs in Smartsheet, and ensure traceability.
• Keep accurate records of decisions, approvals, and progress updates.

Communication & Stakeholder Engagement

• Act as liaison between project teams, stakeholders, and vendors.
• Share updates and notifications via Smartsheet, Outlook, and Teams.
• Support internal communication and collaboration to ensure stakeholder alignment.
• Manage expectations through structured updates and transparent reporting.

Schedule & Resource Support

• Assist Project Manager in creating and maintaining project schedules in Smartsheet.
• Track progress using Gantt charts and dependency views.
• Support resource allocation tracking (capacity, utilization, over-allocations).
• Coordinate procurement-related activities, ensuring SOWs, contracts, and POs are tracked and stored properly.

Quality & Risk Support

• Support quality review, issue tracking, and risk mitigation planning.
• Ensure compliance with project standards and documentation requirements.