Personal Assistant

Roles & Key Responsibilities:

Executive Support

• Manage and maintain the EVPs daily schedule, appointments, meetings, and travel itineraries.
• Prioritize and coordinate incoming requests, correspondence, and communications on behalf of the EVP.
• Prepare and review internal and external communications, presentations, reports, and minutes of meetings.
• Maintain confidentiality in all aspects of the EVPs business and personal matters.

Communication & Coordination

• Act as the primary point of contact between the EVP and internal/external stakeholders.
• Coordinate cross-departmental communication and ensure timely follow-up on key decisions and deliverables.
• Draft high-quality emails, letters, and professional correspondence with attention to tone and accuracy.

Meeting & Event Management

• Schedule, plan, and organize meetings, conferences, and reviews, ensuring all materials and logistics are ready in advance.
• Record minutes, track action items, and follow up on commitments made during meetings.
• Assist in organizing internal/external events, executive visits, and corporate engagements.

Documentation & Record Management

• Maintain an efficient filing system (physical and digital) for executive documents, reports, and confidential files.
• Track project deadlines, prepare dashboards, and support management reporting.
• Handle expense claims, reimbursements, and vendor coordination related to the EVPs office.

Strategic & Personal Assistance

• Support EVP in prioritizing tasks aligned with business goals and deadlines.
• Anticipate EVPs requirements and proactively address administrative or operational needs.
• Occasionally handle personal errands and tasks as assigned.