Office Admin

Responsibilities:

• Office Supplies Management: Manage all requirements related to printing and stationery, ensuring adequate stock levels and timely procurement.
• Travel & Accommodation: Handle comprehensive travel and accommodation arrangements for employees during their official travel, including domestic ticket and vehicle bookings.
• Housekeeping & Registers: Oversee the housekeeping team and manage various registers, such as inward/outward courier logs, ensuring accuracy and organization.
• Onboarding Administration: Manage the administrative aspects of employee onboarding, ensuring a smooth welcoming process for new hires.
• Fixed Asset Management: Maintain an accurate fixed asset register for all office assets, tracking their acquisition, location, and depreciation.
• Vendor Management: Handle vendor relationships, including periodic AMC (Annual Maintenance Contract) renewals, ensuring timely service and favorable terms.
• Invoice & Petty Cash Processing: Process vendor invoices efficiently and manage petty cash, maintaining accurate records and reconciliations.
• Branch Setup & Upkeep: Manage the setup and ongoing upkeep of branch offices, ensuring they are well-maintained and functional.
• Project & Event Support: Assist the Head HR Admin in any new projects, events, or office-related initiatives.
• Travel Policy Adherence: Ensure strict adherence to the company's travel policy for all employee travel arrangements and event logistics.
• Event Coordination: Coordinate official travels, office picnics, and any other company events, managing all logistical aspects.
• Hotel Bookings: Manage all hotel bookings for employees and company guests.
• Ad-hoc Activities: Undertake any other administrative activities as assigned by the management.

Required Skills:

• Knowledge of managing printing and stationery requirements.
• Experience in managing travel and accommodation arrangements for employees.
• Ability to manage housekeeping teams and maintain various registers (e.g., courier).
• Capability to handle the administrative part of onboarding.
• Proficiency in maintaining fixed asset registers for office assets.
• Experience in vendor management, including AMC renewals.
• Skills in vendor invoice processing and petty cash management.
• Ability to manage branch setup and upkeep.
• Willingness to assist the Head HR Admin in new projects/events.
• Strong understanding and adherence to travel policies.
• Experience in making travel arrangements (tickets/vehicles) and managing hotel bookings.
• Excellent organizational and communication skills.