IP Paralegal Professional

We are seeking a skilled and detail-oriented Intellectual Property (IP) Paralegal to support the entire lifecycle of IP rights. This role is critical for ensuring compliance with legal frameworks, managing deadlines, and supporting both internal and external stakeholders on all IP matters. You will collaborate with global teams and play a key role in the administrative handling of patent, trademark, and design portfolios.

Responsibilities

• Administer and manage all formal IP procedures for patents, trademarks, and designs throughout their lifecycle.
• Implement administrative IP workflows, ensuring alignment with internal and official deadlines.
• Coordinate and support application, registration, grant, opposition, and appeal proceedings with internal IP managers and external patent law firms.
• Monitor and manage due dates and internal deadlines using docketing systems like PatOrg.
• Administer and pay maintenance/renewal fees using industry tools.
• Process invoices and manage cost-related documentation efficiently.
• Maintain and upgrade internal electronic file management systems for IP.
• Support the integration of new IP portfolios during M&A activities.
• Ensure compliance with relevant jurisdictional legal frameworks.
• Liaise with global IP offices like the EPO, EUIPO, USPTO, and WIPO.

Qualifications

• Formal training or qualification as an IP/Patent Paralegal or a comparable certification/experience.
• Proven experience in IP administration within a corporate IP department or a law firm.
• Experience supporting legal proceedings before the EPO, EUIPO, USPTO, and WIPO is required.

Skills

• Proficient with IP management tools such as PatOrg, PAVIS, EPO Online Filing, ePCT, or similar platforms.
• Excellent organizational skills and a strong focus on accuracy, compliance, and customer service.
• Strong written and verbal English communication skills.
• High level of reliability, meticulous attention to detail, and resilience.