HR cum Personal Assistant to Director-Sion Mumbai

Role: HR cum Personal Assistant to Director

Role Overview

This role combines end-to-end HR management with executive support to the Director. The position requires strong organizational, communication, and decision-support skills to ensure smooth HR operations while enabling the Director to function efficiently and strategically.

A. Human Resource Responsibilities

1. Recruitment & Talent Acquisition

• Manage end-to-end recruitment lifecycle including manpower planning, approvals, and budgeting
• Draft Job Descriptions and coordinate with consultants, agencies, and job portals
• Source, screen, and shortlist candidates aligned with business requirements
• Conduct telephonic and preliminary interviews
• Coordinate interview schedules with management
• Lead salary negotiations and release offer letters
• Ensure smooth joining and onboarding process

2. Onboarding & Employee Lifecycle Management

• Handle complete documentation and onboarding formalities for new hires
• Design and deliver structured induction programs for a seamless employee experience
• Maintain and update employee records and HR database
• Issue appointment letters and explain policies, roles, and organizational structure
• Monitor confirmation and probation processes

3. Payroll, Attendance & Compliance

• Maintain attendance records and coordinate with payroll team
• Ensure payroll inputs are accurate and timely
• Align compensation structures with company policies and statutory compliance
• Ensure adherence to labour laws and government regulations

4. Performance Management System (PMS)

• Drive quarterly and annual performance appraisal cycles
• Support increment planning and salary structuring
• Maintain PMS data and generate reports for management
• Identify high performers and improvement areas
• Assist in succession planning for key roles

5. Training & Development

• Identify training needs based on performance reviews
• Coordinate training programs that support organizational growth
• Track effectiveness of learning initiatives

6. Employee Engagement & Culture Building

• Plan and execute employee engagement initiatives (festivals, events, recognition programs)
• Drive Reward & Recognition (R&R) programs
• Promote a positive and inclusive workplace culture
• Manage internal communication across all levels

7. Grievance Handling & Employee Relations

• Address employee concerns and grievances promptly
• Maintain records of disciplinary actions (warnings, memos, notices)
• Ensure fair and consistent resolution practices
• Foster healthy employee-employer relationships

8. Exit Management

• Handle resignation process and approvals
• Conduct exit interviews and capture feedback
• Coordinate Full & Final settlement with payroll
• Ensure proper relieving and documentation

9. HR Strategy & Process Improvement

• Review and enhance HR policies in line with industry benchmarks
• Implement HR analytics and MIS reporting
• Support automation and technology adoption in HR processes
• Contribute to manpower planning and organizational structuring

B. Personal Assistant to Director Responsibilities

1. Executive Support

• Manage Director's calendar, meetings, and appointments
• Prioritize and coordinate daily schedules for maximum efficiency
• Prepare meeting agendas, presentations, and briefing documents

2. Communication & Coordination

• Act as a point of contact between Director and internal/external stakeholders
• Manage emails, calls, and correspondence on behalf of the Director
• Ensure effective top-down and bottom-up communication across departments

3. Travel & Logistics Management

• Handle domestic and international travel arrangements (flights, hotels, visas)
• Prepare travel itineraries and ensure seamless execution

4. MIS, Reports & Documentation

• Prepare reports, dashboards, and presentations for management review
• Maintain confidential documents and records
• Support decision-making through data analysis and insights

5. Strategic & Operational Support

• Assist Director in tracking business goals, KPIs, and project updates
• Follow up with departments on key deliverables
• Support cross-functional coordination and execution of strategic initiatives

6. Administrative & Office Management

• Oversee general administration and housekeeping coordination
• Ensure smooth day-to-day office operations
• Assist in ISO / compliance-related documentation

Key Skills Required

• Strong communication and interpersonal skills
• High level of confidentiality and professionalism
• Excellent organizational and multitasking ability
• Analytical thinking and problem-solving mindset
• Proficiency in HR systems, MS Office, and reporting tools