Grants Coordinator I

Job Duties and Responsibilities:

Includes duties of a Grants Coordinator I:

• Set up individual site budgets in the appropriate payment tracking system.
• Review, verify, and process Investigator payments as required by contract.
• Invoice coding and filing to ensure financial transparency for all payments.
• Generate investigative site payment reports for project team review.
• Coordinate with the Grants team to ensure workflow progression.
• Coordinate grant payment activities with the appropriate Project Management staff and Finance to assure timely Investigator payments.
• Support Grants department communication and inquiries.
• Respond to project team and site questions regarding grant payments.
• Participate in the ongoing setup and transition of the grants payment system to ensure it meets business needs.
• Provide excellent customer service and timely site issue resolution.
• Provide site payment documentation for sponsor audits, as requested.
• Assist the team with troubleshooting payment issues in a timely fashion.
• Participate in new project Kick-off Meetings.
• Other administrative duties as assigned to support the department by the manager.

Education

Bachelor s degree preferred and/or equivalent experience.

Experience

Preferred 1-3 years of experience in Clinical Research and/or Finance-related activities.

Skills/Competencies

• Effective Communication Skills: Communicates positively, accurately, and effectively with department, supervisor, project teams, sites, and sponsors.
• Excellent teamwork.
• Exceptional attention to detail.
• Good organizational and time management skills.
• Customer-oriented to both internal and external customers.
• Positive attitude and approach.
• Models principles of honesty, trust, and fairness.
• Able to change assignments and work focus quickly to accommodate department demands.
• Able to multi-task and thrive in a busy, dynamic environment.
• Strong computer skills, including proficiency with Microsoft Office.

Capabilities

• Ability to perform responsibilities in compliance with operational requirements: Performs responsibilities in accordance with Corporate Operating Standards, Sponsor requirements, and standard financial principles.
• Effective verbal and written communication.
• If working from home, access to reliable internet and a work environment conducive to focus and productivity.