Front Desk Executive

Key Responsibilities

• Greet and welcome guests and visitors warmly upon arrival at the office.
• Direct visitors to the appropriate departments or personnel efficiently.
• Answer, screen, and forward incoming phone calls professionally.
• Maintain a tidy and well-presented reception area with necessary materials such as stationery, forms, and brochures.
• Provide accurate information to clients and employees both in-person and via phone/email.
• Receive, sort, and distribute daily mail, packages, and deliveries.
• Follow office security procedures by managing visitor logs and controlling access to the premises.
• Order and monitor inventory of office supplies and ensure timely restocking.
• Manage calendars and schedule appointments for guest visits, including transportation and food arrangements.
• Coordinate internal and external transportation for events, meetings, and guest visits.
• Perform administrative and clerical duties such as filing, scanning, photocopying, and data entry.
• Support the admin team with various ad hoc tasks as assigned by the reporting manager.

Working Hours:

• 6 days a week
• 9:30 AM to 6:30 PM

Qualifications & Experience

• Minimum graduation in any relevant field
• Proven experience as a Receptionist, Front Office Executive, or Administrative Assistant
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Hands-on experience with office equipment (e.g., printers, scanners)