Expense Reports/ Travel/ SAP Concur/ Mumbai/ Immediate

Role & responsibilities:

• Expense Management - Preparation and processing of complicated expense reports in a timely fashion, ensuring adherence to Firms expense policy. Ability to use initiative to resolve expense report related issues.
• Delegate Access Requesting delegate access for all employees within Global Capital Markets
• Correlating Receipts - Ensuring receipts given match data ie client name, event date, travel date, currency etc.
• Adhere to Firm policy and audit rules – Check that all submitted expenses adhere to the company expense policy
• Cross Referencing – Checking previous reports to prevent duplicate payments
• Obtaining Supporting Documents – Obtaining travel pre-approval documents, event pre-approval docs, etc.
• Requesting Exception Approval – Sending memo requests via email for out of policy exceptions
• Requesting Overspend Approval – Obtaining email approval for events which have exceeded the original budget
• Allocations– Ensuring job numbers/cost centres/GL codes are correctly allocated where relevant
• Adapting to Processes Per Division – Being mindful of different policies/processes dependent on which division the principal belongs to
• Inbox Monitoring – Monitor and action the expense inbox regularly
• Years of experience required: Around 1-3 years in Travel and Expense management.
• This is helpful, but we are really looking for someone that is efficient at preparing expense reports 1-2 years experience should be more than sufficient.
• Prepare and submit all expense reports in Concur, on a timely basis.
• Retrieve all necessary documentation for expense reports (i.e. receipts, statements, EnC approvals, etc.)
• SAP Concur , Excel , Outlook.