Executive Assistant - Deputy EA To MD

Provide high-level administrative support to the Managing Director (MD) and act as a deputy to the Executive Assistant, ensuring smooth and efficient daily operations. Manage scheduling, correspondence, meetings, and communication on behalf of the MD.

Key Responsibilities:

• Manage the MD's calendar including scheduling meetings, appointments, and travel arrangements.
• Act as a point of contact between the MD and internal/external stakeholders.
• Prepare, edit, and proofread reports, presentations, and correspondence.
• Coordinate and organize meetings, including preparing agendas and taking minutes.
• Handle confidential information with discretion and professionalism.
• Assist in prioritizing and managing MD's tasks and deadlines.
• Liaise with various departments to ensure timely follow-up on action items.
• Support the Executive Assistant in all administrative tasks and act as backup when required.
• Facilitate smooth communication flow between the MD's office and other organizational levels.
• Manage expense reports and budgets related to the MD's office.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proven experience as an Executive Assistant or similar role supporting senior management.
• Excellent organizational and multitasking skills.
• Strong communication skills (verbal and written).
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information confidentially.
• Strong problem-solving skills and attention to detail.