Executive Assistant

Key Responsibilities:

• Provide expert calendar management and scheduling to optimize the CEO's time and commitments
• Assist with special projects, including designing and producing complex documents, reports, and presentations
• Collect and prepare information for meetings with internal teams and external stakeholders
• Draft and prepare correspondence, communications, and other documentation to the CEO's specifications
• Maintain and update contact lists and databases
• Make detailed travel arrangements, manage itineraries, and handle expense and mileage reports
• Serve as a gatekeeper and gateway to the CEO, balancing accessibility with time management priorities
• Coordinate agendas for senior management team meetings, prepare minutes, and track follow-up on action items
• Maintain strict confidentiality on sensitive matters relating to staff, stakeholders, and organizational issues
• Respond tactfully and professionally to inquiries from all stakeholders
• Anticipate and proactively manage the CEO's schedule and commitments to ensure seamless operations

Requirements:

• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms
• Ability to thrive in a fast-paced, dynamic, and start-up environment with a proactive 'can-do' attitude
• Exceptional written and verbal communication skills, with expert-level grammar and presentation
• Strong organizational skills with impeccable attention to detail
• Ability to multitask, prioritize effectively, and make informed decisions independently
• High degree of integrity, discretion, and confidentiality in handling sensitive information
• Comfortable working within cross-functional teams and diverse stakeholder groups
• Adaptability to switch priorities and 'gear shifts' at a moment's notice