Executive Assistant

Key Roles & Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives calendars and set up meetings
• Make travel and accommodation arrangements
• Help to manage daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical/admin staff
• Compliment work of office manager by supporting them when needed
• Format information for internal and external communication – memos, emails, presentations, reports where appropriate
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Skills&QualificationRequired:

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge (Outlook, Excel, Word, PowerPoint, etc.)
• Shouldbe extremely familiar with using social media tools like LinkedIn, Facebook, Instagram
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g.e-calendars)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• 2-5 years' experience working as Personal Assistant to Senior Leadership Team
• PAdiploma or certification is a plus
• Bachelor's degree or equivalent experience
• CertificationsonMicrosoft Office suite