Construction Project Operations Coordinator

Responsibilities:

• Work closely and collaborate with the regional construction managers to provide FF&E take-offs from approved construction Documents.
• Responsible for updating and maintaining the owner-supplied responsibility schedule of the construction documents by interactions with internal TA customers.
• Become thoroughly familiar with materials specified I the construction documents working in an effort to intercept any unapproved substitutions or non-budgeted items.
• Collaborate with the construction management suppliers and general contractor to ensure FF&E arrival aligns closely with jobsite needs, calling out risk to the RCM when appropriate and work to identify unique materials to avoid impact to schedules.
• Interacts expertly with all project participants associated with the construction phase of the project to include customers, architects and design team, construction management suppliers, general contractors, as well as FF&E suppliers.
• Creation of purchase orders, through SAP, for owner supplied equipment. Administrate payment applications and change orders to ensure proper routing and needed DocuSign for internal TA approval
• Update and administrate the master construction schedule to provide accurate and timely updates to TA internal customers and suppliers.
• Performs reviews of various categories of work in progress and follows up on their completion in conjunction with the construction management supplier or General Contractor. Monitors and tracks resolution of incomplete items and advises the RCM of the status of resolution.
• Calls out and process payment applications, along with invoices, to align closely with construction management supplier and general construction contractual payment terms.
• Job requirements & qualifications:Graduate in business management or construction/facility administration is helpful.
• Gass/Oil QSR/FSR experience is helpful
• Must possess a minimum of 2 years of construction experience in a retail environment and the ability to breakdown construction operations into logical sequence of activities.
• Strong interpersonal skills with the ability to work well with a variety of internal and external partners Organized with the ability to muti-task and document with attention to detail
• Candidate must be able to work in a fast-paced team environment with tolerance to ambiguity and changing priorities.
• Candidate will possess strong mathematical and computer skills, able to read architectural drawings and perform take-offs
• Deadline focuses PC proficiency with emphasis on Microsoft Office programs including a heavy focus on excel and word.

You will work with:

• In this role, you will work in a dynamic and collaborative environment, supporting both Construction Facilities and Environmental functions. You will provide direct operational support to:
• 6 8 Construction Advisors, field focused professionals driving project execution and site readiness.
• 3 4 Regional Facility Coordinators, key contacts for facility operations, maintenance, and compliance across regions.
• 3 4 Environmental Advisors, specialists ensuring environmental and regulatory compliance.
• You will also engage with cross-functional partners in Environmental, Operations, and Safety, as well as external vendors and contractors, depending on project needs.