Company Secretary

Key Responsibilities:

Secretarial Compliance and Governance

• Act as the designated Company Secretary for all Group Companies.
• Manage the secretarial aspects of Board Meetings, Annual General Meetings (AGMs), and other corporate activities.
• Prepare, review, and distribute meeting notices, agendas, minutes, board resolutions, and related documents.
• Maintain statutory registers and records in compliance with the Companies Act and ROC requirements.

Confidential Documentation Management

• Handle and maintain documentation with a high level of confidentiality.
• Vet contracts and legal documents with a focus on safeguarding company interests.

Regulatory and Legal Compliance

• Ensure compliance with the Companies Act, ROC filings, and other secretarial statutory requirements.
• Prepare and present periodic compliance reports to senior management.
• Liaise with regulatory bodies, auditors, and legal consultants as required.

Audit Readiness and Record Keeping

• Maintain accurate and audit-ready records of all compliance-related documents.
• Establish and implement effective procedures to support internal and external audits.

Cross-Functional Support

• Assist the Finance department with secretarial support and documentation as and when required.