Billing Engineer

Key Responsibilities:

• Billings & Invoicing:
• Prepare and verify the bills, invoices, and progress payments for projects in accordance with contractual terms.
• Review and analyze the contractor's work and validate billing claims to ensure accuracy.
• Create accurate and timely invoices for ongoing projects, ensuring all work completed is billed according to the terms of the contract.
• Assist in creating progress billing, final billing, and variation orders in alignment with the project's schedule and progress.
• Documentation & Record Keeping:
• Maintain and manage all project documentation related to billing, including contracts, progress reports, purchase orders, and invoices.
• Ensure that all records are updated and maintained in compliance with company policies and regulatory standards.
• Monitor and track project costs against budget and ensure that billing reflects actual costs incurred.
• Quantity Surveying & Cost Management:
• Work closely with the Quantity Surveyor to determine the quantities and types of work completed.
• Assist in calculating work completed on-site and correlate the measurements with the appropriate billing entries.
• Ensure proper costing of the project is done according to the approved estimates and scope of work.
• Monitor changes to the project scope, and incorporate these changes into the billing system.
• Project Coordination:
• Collaborate with project managers to ensure all work is captured in the billing process.
• Review and verify the materials, labor, and overheads as per the project cost estimate.
• Communicate with clients, vendors, and subcontractors to gather required documentation for billing purposes.
• Ensure that the appropriate financial data is provided to finance teams for budgeting, forecasting, and reporting.
• Change Order Management:
• Review and manage any change orders, variations, or additional work requirements, ensuring they are incorporated into the billing process accurately.
• Ensure proper documentation and approval of changes before updating invoices or billing schedules.
• Billing Reconciliation:
• Reconcile project billing with accounts payable/receivable to ensure accuracy and minimize discrepancies.
• Monitor payment receipts and follow up with clients on overdue or unpaid invoices.
• Handle disputes and queries related to billing, working with clients to resolve any issues promptly.
• Reporting & Compliance:
• Prepare periodic billing reports for internal and external stakeholders, summarizing invoicing, costs, and payments.
• Ensure compliance with tax regulations and contract terms in all billing processes.
• Support audits, financial reviews, and project financial assessments as required.

Required Qualifications:

• Bachelor's degree in Civil Engineering, Mechanical Engineering, or related field.
• Proven experience (3-5 years) in a Billing Engineer or similar role, preferably in construction, infrastructure, or engineering projects.
• Strong knowledge of contractual terms, billing practices, and cost management.
• Experience with construction project management software (e.g., Primavera, MS Project, ERP systems).
• Proficient in Microsoft Office (Excel, Word, and PowerPoint), with excellent knowledge of Excel for managing billing data and cost tracking.
• Knowledge of construction estimating, quantity surveying, and project documentation.

Preferred Qualifications:

• Experience in working with large-scale infrastructure or commercial construction projects.
• Certification or training in Quantity Surveying or Cost Engineering.
• Familiarity with AutoCAD, Revit, or other design software for verifying quantities and measurements.
• Certifications such as RICS (Royal Institution of Chartered Surveyors) or AACE (Association for the Advancement of Cost Engineering) can be an added advantage.