Assistant Property Manager

Job Description

Technical Operations & Maintenance:

• Monitor and manage building systems including HVAC, electrical, plumbing, elevators, fire safety, and security systems.
• Coordinate preventive and corrective maintenance schedules in conjunction with in-house technicians or external contractors.
• Conduct routine property and equipment inspections; identify issues and recommend solutions.
• Supervise minor repairs and ensure standards of quality, safety, and compliance are met.
• Maintain maintenance logs, utility readings, and service records.

Vendor & Contractor Coordination:

• Assist in sourcing, evaluating, and managing service contracts (e.g., HVAC, BMS, fire protection, elevators, landscaping).
• Verify contractor performance, adherence to SLAs, and manage work permits and access protocols.
• Oversee AMC (Annual Maintenance Contract) schedules and compliance.

Compliance & Documentation:

• Ensure all building systems comply with local regulations, safety codes, and environmental standards.
• Maintain updated records of licenses, inspections, warranties, and compliance reports.
• Support energy efficiency initiatives and monitor energy/water usage trends.

Support to Property Manager:

• Assist in budget planning and tracking for repairs, utilities, and capital improvement projects.
• Support tenant fit-out coordination and handover processes.
• Respond to technical complaints or breakdowns, escalating critical issues appropriately.
• Prepare technical reports and maintenance dashboards for review.
• Qualifications:Diploma or Degree in Mechanical, Electrical, Civil Engineering, or Facilities Management.
• 2+ years of experience in technical property or facility management (preferably in commercial or high-rise properties).