Assistant Manager – Indirect Sourcing/Bid Analysis

Inviting applications for the role of Assistant Manager - Indirect Sourcing/Bid Analysis

In this role we are seeking an experienced Bid Analysis resource to support Genpact Client's strategic sourcing team by executing endtoend bid events and performing structured, insightful analysis of supplier proposals. This role requires strong analytical ability, advanced Excel skills, and the capability to normalize diverse proposal formats into clear, decisionready outputs. The analyst will also support contract setup/review activities and vendor onboarding processes as needed.

Responsibilities

• Bid Event Creation (RFP / RFQ Setup)

• Partner with sourcing and category managers to define scope, requirements, and evaluation criteria.

• Build structured eRFx events (pricing templates, response formats, assumptions).

• Prepare baseline and cost models to ensure accurate applestoapples comparisons.

• Event Execution & Supplier Management

• Manage supplier communications, Q&A, clarifications, and timelines throughout the event.

• Track responses, maintain version control, and ensure data completeness and compliance.

• Coordinate multiple negotiation or bidding rounds while ensuring accuracy and alignment.

• 3. Bid Analysis & Total Cost of Ownership (TCO)

• Review and interpret complex supplier proposals, including varied pricing structures and commercial terms.

• Normalize and standardize cost components to enable direct bid comparison.

• Build cost models, comparison frameworks, and scenario/sensitivity analyses.

• Identify cost drivers, risks, tradeoffs, and supplier differentiators.

• Present findings in clear, concise, and visually compelling formats for decisionmakers.

• 4. Contract Management Support

• Gather contract details (supplier info, scope, dates, value, documents) to create Contract Workspaces in Ariba.

• Enter and verify data, upload documents, route for internal/supplier review, and manage esignatures.

• Locate and review contracts to summarize key terms, pricing, and obligations for sourcing managers or leadership.

• 5. Vendor Setup Support

• Coordinate vendor creation requests: collect forms, validate accuracy, and ensure compliance with required documentation.

• Submit vendor packages for internal approvals (Legal, Finance, Compliance, Risk, etc.).

• Enter vendor information in SAP Ariba and track activation.

• Communicate vendor ID details and next steps to suppliers and internal stakeholders.

Capabilities Required to Execute the Above

Analytical & Data Skills

• Translate unstructured proposals into structured datasets.

• Build cost models and conduct TCO analysis.

• Maintain strong attention to detail and data accuracy.

Reporting & Visualization

• Build comparison tables, dashboards, and summaries in Excel or power point as requested.

• - Use clear visual storytelling to highlight cost drivers and decision points.

CrossFunctional Collaboration

• Work closely with sourcing leads, category managers, procurement operations and accounts payable.

• Act as the analytical partner throughout the sourcing lifecycle.

Communication & Presentation

• Present bid outcomes clearly and objectively.

• Distil complex data into simple, actionable insights.

• Clear Concise and Consistent communication to stake holders.

Qualifications we seek in you!

Minimum Qualifications

• Bachelor's degree in business, Supply Chain, Data Analytics, or related field.

• Experience in sourcing analytics or bid analysis.

• Strong expertise in eRFx processes, bid analysis, and creating high-impact presentations.

• Advanced Excel skills for data analysis and financial modelling.

• Proficiency with sourcing systems, such as Ariba, Keelvar, and ERP systems, preferably SAP.

Technical Skills

Advanced Excel Skills

• Advanced Excel Proficiency: Extensive experience with pivot tables, VLOOKUP, HLOOKUP, and INDEX & MATCH for bid comparison and analysis.

• Data Visualization: Skilled in creating charts, graphs, and dashboards to visually present bid comparison data in a compelling and accessible way.

• Data Organization and Formatting: Ability to structure and format large datasets, using conditional formatting, tables, and color-coding to enhance clarity and comparison.

• Cost Calculation and Analysis: Competence in using formulas and functions to calculate total costs, normalize data, and conduct side-by-side bid comparisons.

• Conditional Formatting: For highlighting key data points, trends, and anomalies that need attention, like cost variances or performance thresholds.

• What-If Analysis (Data Tables, Goal Seek, and Scenario Manager): Useful for creating scenarios in contract negotiations or projecting cost savings and impacts of different sourcing decisions.

• Cost Analysis Formulas (SUMIFS, AVERAGEIFS): To calculate total spend, average prices, and other category-specific cost metrics for comparison and reporting.

• Bid Analysis mandatory

PowerPoint Skills

• Presentation Design: Ability to design clear, visually appealing slides that align with BJ's brand, using layouts that emphasize key insights.

• Data Summarization and Executive Summaries: Experience creating executive summaries that distil complex data into concise insights for decision-makers.

• Chart and Graph Integration: Adept at using bar charts, pie charts, line graphs, and a variety of other visuals to simplify complex information and make it more engaging

• Slide Consistency and Formatting: Attention to detail in formatting, with consistent font, colour, and layout choices to maintain professional, clean presentations.

Tools

• Experience with Ariba, Keelvar, and SAP or similar ERP systems preferred.

Preferred Qualifications/ Skills

• Strong attention to detail, accuracy, and data integrity.

• Ability to quickly understand scopes of work and pricing models.

• Understanding of commercial terms and risk considerations.

• Strong documentation and recordkeeping discipline.