Assistant Manager Accounts

Key Responsibilities

Accounts & Bookkeeping

• Record daily sales, purchases, expenses, and journal entries.
• Maintain daybook, petty cash book, and ledgers.
• Ensure data accuracy in ERP or accounting software (Tally, SAP, Busy).
• Post branch cash and bank transactions on time.

Cash & Bank Management

• Verify daily cash and reconcile with the Cashier or Store Manager.
• Conduct and review bank reconciliation statements (BRS).
• Monitor deposits, withdrawals, and card settlements.
• Ensure all collections are deposited as per SOP.

Vendor & Payment Management

• Verify and post vendor bills for purchases, expenses, and AMCs.
• Process vendor payments after due approvals.
• Maintain outstanding vendor lists and aging reports.
• Coordinate with vendors for invoice corrections and payment issues.

Taxation & Compliance

• Check purchase and sales invoices for GST applicability.
• Assist in GST and TDS return preparation and filing.
• Maintain input tax credit (ITC) reconciliation.
• Support EPFO, ESIC, and statutory compliance.

Inventory & Store Accounting

• Coordinate with store for stock verification and variance reporting.
• Monitor stock-in/out entries, purchase returns, and shortages.
• Reconcile physical stock with system records.
• Support internal and external stock audits.

MIS & Reporting

• Prepare daily, weekly, and monthly MIS and financial reports.
• Report cash flow statements and fund requirements to Head Office.
• Highlight mismatches between physical and system balances.
• Assist in profit & loss and margin analysis.

Audit & Compliance

• Support internal, statutory, and GST audits.
• Ensure adherence to accounting policies and compliance standards.
• Maintain audit trails and documentation for all transactions.

Team & Coordination

• Coordinate with cashiers, accountants, branch managers, and HO.
• Support junior staff in accounting operations.
• Maintain proper communication and document flow.

System & Process Improvement

• Follow and improve accounting SOPs.
• Identify process gaps and suggest corrective actions.
• Support ERP or accounting system implementation.

Other Responsibilities

• Supervise branch-level accounting and P&L finalization.
• Ensure timely monthly book closure and financial reporting.
• Monitor statutory payments (GST, PF, TDS, ESI).
• Support budgeting and financial planning.