Administrative Assistant

The administrative services team handles administrative support, travel planning, operations, catering coordination, and facilities management.

What You'll Do

• Increase the productivity of consulting HR leaders by handling their administrative tasks, such as:
• Travel arrangements
• Expense reporting
• Calendar management
• Vendor and client interactions
• Email correspondence
• Provide scheduling support to multiple individuals (appointment, calendar, and meeting management).
• Complete expense reports within compliance guidelines, process invoices for payment, and assist with other administrative processes as needed.
• Prepare domestic and international travel logistics (itineraries, visas, etc.).
• Coordinate internal and external meetings/activities (e.g., venue selection/reservation and set-up, hotel accommodations, catering, etc.).
• Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing, and archiving meeting support materials).
• Address problems and troubleshoot with internal and external stakeholders.
• Handle special projects with demanding deadlines.
• Participate in group learning and/or knowledge sharing.

What You'll Bring

• High school diploma required; post-secondary education or Associate or Bachelor degree preferred.
• 1 - 3 years of relevant work experience as an administrative/operations assistant, preferably in a professional services environment.
• Fluent in MS Office (Word, PowerPoint, Excel, and Outlook) and travel and expense reporting applications.
• Strong oral and written communication skills.
• Professional appearance and demeanor with the ability to exercise good judgment and discretion.
• Attention to detail, dependability, and punctuality.
• Proactive self-starter with the ability to manage a wide variety of tasks and meet deadlines.
• Experience working both independently and with a team in a demanding environment.
• A sense of humor is appreciated!