Administration Assistant

Key Responsibilities

• Provide comprehensive administrative support to a 160+ member team.
• Manage IT hardware logistics, including procurement, distribution, and inventory tracking.
• Handle procurement processes, including raising purchase orders, tracking budgets, and maintaining spreadsheets and dashboards.
• Operate HR, recruiting, and finance systems/tools to support organizational processes.
• Manage seating assignments and internal movements, ensuring efficient workspace organization.
• Coordinate team engagement activities, including organizing morale events, off-sites, goodies distribution, and supporting executive visits.
• Collect and maintain team data such as T-shirt sizes, birthdays, contact information, etc.
• Work cross-functionally with HR, Finance, Recruiting, and US-based counterparts to ensure alignment and timely execution of operational needs.
• Provide executive assistance for calendar management, travel bookings, and expense report handling.

Day-to-Day Responsibilities

• Maintain consistent support rhythm for the team and leadership.
• Collaborate regularly with global teams and local departments.
• Independently manage admin-related tasks and respond to dynamic needs.
• Flexibility in working hours may be possible depending on team requirements.
• Potential for contract extension based on performance and business need.

Preferred Qualifications

• 4+ years of experience in administration, operations, or office management.
• Advanced Excel skills including VLOOKUP, HLOOKUP, pivot tables, and reporting.
• Strong interpersonal and communication skills for working across departments.
• Experience handling procurement, event planning, and data tracking.
• Ability to work independently and multitask in a fast-paced, large team environment.

Top 3 skills:

• Good Knowledge on MS Tools ( Excel V-look up and H-Look up, PPT )
• • Good Communication skills
• • Admin Related Experience Level of experience with each: 4+