Admin Manager

Role & responsibilities

Admin Management:

• Coordinate with Housekeeping agency to maintain hygiene of storefront & offices
• Ensure to security providers are rendering their services as per required norms & regulations.
• Ensure Safety awareness drills across the zone
• Monitor and report security lapses( Electronic /physical) ,address the lapses , ensure to take preventive measures
• Coordinate and analyse investigation and security reports from branches
• Ensure AMC for all critical equipment on time and make sure that the equipment is serviced as per the AMC terms periodically.
• Ensure to attend Help Desk tickets regularly and send the closure report on time
• Ensure and adopt cost saving
• Ensure CAB arrangements for Top Management during their visit
• Manage business meetings with best possible rates within the allocated budget.
• Work space management Allocation of seats as per business requirement in offices /branches and recommend for refurbishment if necessary.

Vendor Management:

• Selection of vendors Background check and ensure the vendors performance in terms of quality & timelines.
• Negotiate the rates for R & M before recommending for approval
• Thorough analysis of BOQ provided by vendor and review the specifications.

Real estate Management:

• Branch expansion /Relocation Seek support from broker network/self-sourcing of suitable premises as per business requirement.
• Follow the guidelines from HO for selection process of the premises within in stipulated timelines.
• Site inspection and recommend suitable premises to business team
• Enquire prevailing market rentals before negotiating with the landlord
• Due diligence of property documents which also includes court /SRO searching through empanelled advocates.
• Negotiation with the landlord in terms of rentals, other amenities i.e. space for signage, DG, AC ODU , landlords scope of work etc
• Lease agreement as per the terms negotiated and approvals.

Project Management:

• Analyse the BOQs for setup of branch before forwarding to Head Office.
• Plan for branch or office setup as per the project timelines and cost
• Finalisation of bills based on approved BOQ and recommend as per executed project

Statutory compliance :

• Comply with Shops & Establishment renewals on time with proper coordination

Preferred candidate profile

• Administrative Management.
• 0-2 years experience in Facilities Management Role/ Admin Role. Freshers may apply
• Candidates from Western Odisha preferred