Key Responsibilities

Office & Facility Management

Oversee daily administrative operations ensuring smooth and efficient functioning across all office locations.
Supervise housekeeping, maintenance, and infrastructure teams to maintain cleanliness, safety, and upkeep of office premises.
Coordinate and manage infrastructure maintenance activities including electrical, plumbing, HVAC, and building repairs.
Plan and allocate workspace efficiently, including seating arrangements and desk assignments.

Vendor & Contract Management

Identify, evaluate, and negotiate with vendors for services such as security, catering, pest control, housekeeping, and office maintenance.
Establish and monitor Service Level Agreements (SLAs) and Annual Maintenance Contracts (AMCs).
Conduct regular vendor performance reviews and ensure service quality while optimizing costs.

Budget & Expense Management

Prepare and manage the administrative and facility budgets.
Monitor actual expenses against budget and identify areas for cost optimization.
Approve purchase orders and track vendor payments in coordination with the finance team.

Compliance & Safety

Ensure compliance with fire safety regulations, health protocols, and labour laws related to facilities and staff.
Maintain up-to-date documentation for all regulatory and statutory compliances (e.g., Fire NOC, PCB clearance, etc.).
Conduct periodic facility safety audits and evacuation drills.

Team & Stakeholder Management

Lead a team of administrative and support staff, ensuring role clarity, adequate training, and performance oversight.
Coordinate effectively with HR, IT, Finance, and Operations teams to provide integrated administrative support.
Act as a liaison for senior leadership on all facility and administrative matters.

Event & Visitor Management

Organize and manage logistics for internal meetings, corporate events, training programs, and town halls.
Supervise front-office operations and manage the visitor entry and reception process professionally.

Qualifications & Experience

Bachelor's degree in Business Administration, Management, or related field
5–10 years of proven experience in administration or facility management, preferably in real estate, construction, or related industries
Experience handling multi-location offices will be an added advantage

Admin Executive