Accounts Receivable Coordinator I

Duties & Responsibilities:

• Prepare invoice package from consolidated monthly data file. This includes preparing pivot tables and compiling scanned image backup.

• Route prepared invoice packages to Project Managers for review and approval

• Generate pass through invoices in Oracle.

• Create invoice pdf package and save invoices, summary and backup scans to M drive

• Email PDF invoice package to clients or send hard copies via Federal Express if originals are needed

• Update the Billing Repository after invoices are created, costs are checked, and invoice number is added to the repository

• Respond to invoice related questions from operations or clients

• Generate investigator invoices in Oracle and send to client

• Provide Billing supervisor with details of corrections which require a journal to be prepared, they could be for:

Project to project recode

Costs which cannot be recharged following PM approval

• Update the Billing Repository for the above changes

• Process credits and rebills as required

Qualifications - External

Requirements

Essential:

• Strong Excel skills at least intermediate level

• Experience of working in a multi-currency environment

• Good organizational skills

• Ability to communicate well when working with colleagues/clients in other countries

• Attention to detail and accuracy

Desirable:

• Experience of using Oracle ERP system