Accounts & Payroll Officer

Key Responsibilities

Payroll Management

• Handle end-to-end payroll processing for daily wage and full-time employees.
• Ensure timely and accurate salary disbursement in line with legal and internal structures.
• Manage statutory deductions including PF, ESI, TDS, and coordinate timely filings.
• Maintain payroll records, prepare payslips, and handle reconciliation with accounting books.
• Stay updated with changes in statutory payroll norms and ensure ongoing compliance.

Accounting Functions

• Maintain accurate and up-to-date general ledger entries as per statutory accounting principles.
• Oversee accounts payable and receivable , process invoices, and manage vendor payments.
• Perform bank reconciliations , cash flow tracking, and day-to-day accounting entries.
• Prepare monthly, quarterly, and annual financial reports , including variance analysis and forecasting.
• Coordinate with auditors for GST, TDS , and other statutory filings and compliance activities.
• Support cost monitoring and ensure expenditures are within approved budgets.

Administrative Support

• Maintain and organize office records and ensure smooth day-to-day administrative operations.
• Handle documentation, filing, and correspondence related to accounts and payroll.
• Coordinate with external vendors, consultants, and internal teams for administrative tasks.
• Ensure compliance with company policies and maintain data integrity and confidentiality in all activities.
• Scope of Work & AutonomyManage routine accounting, payroll, and admin tasks independently, under broad guidance from the Production Head India.
• Maintain strict confidentiality of all payroll and financial records.
• Identify inefficiencies in processes and suggest improvements for review and implementation.
• Provide executive support to the Production Head India for all finance and admin matters.

Skills & Qualifications

• Bachelor s degree in Commerce , Accounting , or related discipline (MBA or M.Com preferred).
• 2 5 years of hands-on experience in accounts, payroll , and admin support , ideally in a manufacturing or multinational environment.
• Proficiency in Tally , Zoho Books , MS Office (especially Excel VLOOKUP, Pivot Tables), and payroll software like GreytHR .
• Familiarity with GST , TDS , PF/ESI filings, and compliance documentation.
• Strong communication skills in English, Hindi, and Gujarati (French is a plus).
• Excellent documentation, organizational, and time management skills.
• Ability to manage multiple responsibilities with precision and accountability.