Front Office Executive

Responsibilities:

• Front Desk Management: Handle front desk and client interactions professionally, direct clients to appropriate staff, and maintain a welcoming environment.
• Communication: Answer and route phone calls, handle email inquiries, and relay messages efficiently.
• Scheduling: Manage calendars for client meetings and internal appointments, assist with interview scheduling and onboarding processes.
• Office Administration: Coordinate travel arrangements, reserve meeting and conference rooms, manage office supplies, and handle mail distribution.
• Document Management: Maintain records, organize filing systems, and prepare documents or reports as needed.
• HR and Administrative Support:
• Assist in recruitment activities, including scheduling interviews and onboarding new hires.
• Maintain personnel records and support HR procedures.
• Establish and maintain vendor contracts for office purchases and services.